AI Policy Governance Approach

December 28, 2025 at 3:12 AMoperationalmedium

Situation

Agreed to collaborative governance approach for AI policy: Peter, Nathan, and Max will present AI exploration findings to the AI committee weekly, ensuring engineering innovation feeds into policy development.

Reasoning

Prefer establishing processes that protect engineering ability to innovate while satisfying governance concerns. Weekly presentations give influence over policy direction rather than being subject to restrictions imposed without context. Pattern of protecting engineering focus through process - applied here to policy rather than sales/product requests.

Additional Context

No formal guidelines exist for employee-built AI tools, creating friction between IT security mandate and engineering need to explore. This process ensures the new policy supports valuable use cases while meeting security requirements.

People Involved

Stephen Moody, Nathan Blackham, Max Spevack

Source

reflection

AI Confidence

74%

Related Context

🎥

Moody <> Peter Sync

fathom

Peter, Nathan, and Max will present their AI exploration findings to the AI committee weekly to help shape a new, company-wide policy that balances innovation with security.

Follow-up Todos

Suggest follow-up todo

Demo AI assistant infrastructure at AI Committee meeting

Due: Jan 16

From AI Committee Jan 2: Committed to 10-minute demo walking through data sources, persistence approach, and how aggregations (not raw data) are stored. Goal is to inform protocol for custom AI workers.

Why: You committed to this demo to shape AI worker policy. Without your input, restrictions may be imposed without engineering context. Showing your approach (aggregations, not raw data) establishes a model others can follow.

Outcome

★★☆☆☆(2/5)

Partially successful - some progress but struggling with adoption

Recorded on January 12, 2026

Decision ID: ac3a1bbd-db9d-41fa-a29b-17d2dab69a60